Tenant Welcome Packet Template for Dutch Rental Properties
Provide your new tenant with all key info using this welcome packet template for rentals in the Netherlands.
Rental Templates NL
Table of Contents
Further Reading on Renting in the Netherlands
Preparing Your Dutch Rental for New Tenants: Move-In Checklist
A ready-to-use make-ready checklist for Dutch rentals. Cleaning, safety checks, meter readings, keys, energy label, and a move-in inspection report for the Netherlands.
Rental Templates NL
Rental Property Inventory Checklist Netherlands – Move-In/Out Form
Document the condition of your Dutch rental with this detailed property inventory list template. Essential for move-in/move-out.
Rental Templates NL
Rent Increase Letter Template Netherlands – Notify Tenants Legally
Inform your tenant of a rent increase using this official template tailored for the Dutch rental market.
Rental Templates NL
Eviction Notice Template Netherlands – Dutch Landlord Legal Letter
Need to send an eviction notice in the Netherlands? Download this Dutch-compliant eviction letter template for landlords.
Rental Templates NL
Newest Properties in the Netherlands
Explore the latest properties added to Luntero. Find new apartments, houses, and studios across the Netherlands — updated daily to help you discover your next home faster.
Your Ultimate All-in-One Rental Search Tool for the Netherlands
Luntero consolidates rental apartments, rooms, studios, and houses from the leading Dutch real estate platforms (including Funda, Pararius) into a single, constantly updated database. Easily filter by price, number of bedrooms, pet policy, specific neighborhoods, and more to find your dream home in the Netherlands much faster.
Comprehensive Dutch Rental Listings
Discover every available rental property from Funda, Pararius, Kamernet, and more. Stop switching between multiple sites – no more missing out on hidden gems in the Dutch housing market.
Intuitive User-Friendly Interface
Navigate our clean and straightforward design effortlessly on both desktop and mobile devices for a seamless apartment, house, or room hunting experience in the Netherlands.
Multilingual Support for Expats & Locals
Browse rental listings in English, Dutch, Spanish, French, German, and more. Luntero ensures you can find your next home in the Netherlands in the language you're most comfortable with.
Real-Time Listing & Price Updates
Get instant notifications for new rental listings and price changes. Stay ahead of the competition in the dynamic Dutch rental market and secure your ideal home.
Understand Dutch rental terms before you sign the lease.
Renting in the Netherlands comes with unique rules, legal phrases, and housing abbreviations that can be tricky. The Luntero Rental Glossary is your guide to every rental term — from tenancy agreements, deposits, and agency fees to utility charges, rent control, and tenant rights. Whether you’re new to renting, moving as an expat, or just want to avoid hidden costs, our glossary helps you rent smarter, negotiate better, and protect yourself from mistakes.
Tenant Welcome Packet Template for Dutch Rental Properties
Make a great first impression and ensure tenant success with this all-in-one Tenant Welcome Packet, tailored for Dutch rental situations.
Renting out a home in the Netherlands? Whether your property is in Amsterdam, Utrecht, or Eindhoven, use this practical template to onboard tenants with clarity and care.
Why a Tenant Welcome Packet Matters
A Tenant Welcome Packet is more than a formality—it's your opportunity to set expectations, explain important details, and foster trust from day one. In the Netherlands, where regulations and service structures may be unfamiliar to newcomers (especially expats), offering a clear and well-organized packet can significantly improve tenant satisfaction and reduce administrative back-and-forth.
From explaining how to manage utilities to listing local amenities, the welcome packet empowers tenants to feel at home quickly. For landlords, it also reduces miscommunication, outlines important rules, and streamlines issue reporting procedures—especially important in shared housing or multi-unit properties.
Essential Items to Include in a Dutch Tenant Welcome Packet
Here’s a breakdown of what should be included in a tenant welcome packet, whether you're managing a studio in Groningen or a family flat in Maastricht:
# 🏡 Tenant Welcome Packet – Netherlands
---
## Welcome Letter
<InArticleAd />
Dear [Tenant's Name],
Welcome to your new home at **[Property Address]**! We're happy to have you as a tenant. This welcome packet includes everything you need to settle in and understand your rights and responsibilities.
If you have questions, feel free to reach us at:
📞 [Phone Number]
📧 [Email Address]
Best regards,
[Landlord's Name]
---
## Tenancy Summary
- **Lease Start Date**: [DD/MM/YYYY]
- **Lease End Date**: [DD/MM/YYYY]
- **Monthly Rent**: €[Amount]
- **Security Deposit**: €[Amount]
- **Rent Due Date**: [Date each month]
- **Pet Policy**: [Details]
- **Smoking Policy**: [Details]
---
## Property Information
<InArticleAd />
- **Rental Address**: [Address]
- **Unit Description**: [e.g., 2-bedroom apartment with balcony]
- **Appliance Guides**:
- Oven: [Instructions or link]
- Heating: [Instructions or link]
- Water Meter: [Location + Usage]
- **Essential Controls**:
- Fuse Box: [Location]
- Water Shut-Off Valve: [Location]
---
## Maintenance & Repairs
- **Routine Requests**: Contact [Landlord or Property Manager] at [Phone/Email]
- **Emergency Repairs**: Call [Emergency Contact Number]
- **Expected Response Time**: [e.g., 24–48 hours for non-urgent issues]
---
## Utilities & Services
<InArticleAd />
- **Electricity**: [Provider Name, Setup Info]
- **Gas**: [Provider Name, Setup Info]
- **Water**: [Provider Name]
- **Internet**: [Recommended ISPs]
- **Rubbish Collection**: [Pickup Days, Municipality Link]
- **Recycling Guidelines**: [Link or Summary]
---
## House Rules
- **Quiet Hours**: [e.g., 22:00 – 07:00]
- **Shared Spaces**: [e.g., hallways must be clear]
- **Guest Policy**: [e.g., overnight guests allowed max 2 nights/week]
- **Parking**: [Permit info or availability]
---
## Safety Information
<InArticleAd />
- **Smoke Detectors**: [Location]
- **Fire Extinguishers**: [Location]
- **Emergency Exits**: [Path Description]
- **Emergency Procedures**: [What to do in case of fire/flood etc.]
---
## Local Amenities
- **Groceries**: [List nearby stores + distances]
- **Pharmacies**: [Nearest pharmacy name + address]
- **Hospitals/Clinics**: [Name + address]
- **Public Transport**: [Bus/tram/metro lines + stops]
- **Schools & Parks**: [Names, addresses, links if available]
---
## Move-In Checklist
<InArticleAd />
- **Inventory Provided**:
- [✓] Sofa
- [✓] Table
- [✓] Refrigerator
- [✓] Washing Machine
- **Condition Notes**:
- Walls: [Notes]
- Floors: [Notes]
- Fixtures: [Notes]
**Signatures**:
Landlord: ___________________
Tenant: _____________________
Date: [DD/MM/YYYY]
---
## Feedback Form
We’d love your feedback!
Was the move-in process smooth? Is there anything missing from this welcome packet?
Submit feedback to: [Email/Link]
You can also provide a downloadable PDF version via Google Docs or Notion for easy sharing.
Best Practices for Landlords in the Netherlands
While Dutch rental law doesn’t require a welcome packet, it’s a best practice that benefits both parties. Here’s how to make the most of it:
✅ Personalize the Packet
Include the tenant's name, their specific property details, and relevant contact information for maintenance, not just generalities.
✅ Keep it Bilingual (Optional)
If your tenant is not fluent in Dutch, offering a packet in English can avoid confusion—especially useful in expat-heavy areas like Rotterdam or [The Hague].
✅ Update Regularly
Municipal collection schedules, landlord contact numbers, or WiFi setup instructions can change—review your packet before each tenancy starts.
✅ Stay Legally Compliant
Make sure your pet policies, subletting conditions, and rent details match what’s written in the actual tenancy agreement.
Discover More Tenant Tools with Luntero
At Luntero, we aim to simplify renting for both tenants and landlords across the Netherlands. We do not require accounts and do not handle direct listings, but you can:
Access practical resources like this welcome packet via the Resources section
Learn how Dutch rental law works through curated guides in our FAQ
Whether you're renting out a room or settling into your first Dutch flat, Luntero provides the clarity and tools you need—without the noise.
By offering a detailed and friendly tenant welcome packet, Dutch landlords can build positive relationships, reduce misunderstandings, and meet professional standards that help tenants feel truly at home.
Understand Dutch rental terms before you sign the lease.
Renting in the Netherlands comes with unique rules, legal phrases, and housing abbreviations that can be tricky. The Luntero Rental Glossary is your guide to every rental term — from tenancy agreements, deposits, and agency fees to utility charges, rent control, and tenant rights. Whether you’re new to renting, moving as an expat, or just want to avoid hidden costs, our glossary helps you rent smarter, negotiate better, and protect yourself from mistakes.
