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© 2025 Luntero. All rights reserved.
LUNTERO
Find your way home in the Netherlands with 20,000+ rental listings at your fingertips!
© 2025 Luntero. All rights reserved.
Luntero
Document the condition of your Dutch rental with this detailed property inventory list template. Essential for move-in/move-out.
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Protect your property and ensure a fair rental process with this comprehensive inventory checklist template, designed for Dutch rentals.
Whether you're managing a furnished flat in Amsterdam or a student room in Utrecht, this inventory checklist helps document property condition accurately from day one. Explore more tools and templates in Luntero Resources.
Although not legally mandatory, completing a Rental Property Inventory Checklist at both the start and end of a tenancy is strongly recommended. It offers essential protection for both landlords and tenants by:
This checklist is especially useful in the Dutch rental market, where furnished units and shared housing arrangements are common in cities like Groningen or Rotterdam.
Here's how an inventory checklist fits into the broader legal framework of renting in the Netherlands:
| Legal Topic | Details |
|---|---|
| Security Deposit | Typically equal to 1–2 months’ rent; meant to cover damages and unpaid rent. |
| Return Timeframe | Landlord must refund the deposit within 14–30 days after move-out (unless justified deductions apply). |
| Proof of Damages | An inventory checklist plus photo documentation can legally justify deductions. |
| Disputes | Tenants can file complaints with the Huurcommissie or seek mediation. |
Having an inventory on record reduces the risk of deposit-related conflicts.
A detailed checklist should cover every space and feature of the property. Include:
| Section | Details |
|---|---|
| General Info | Address, landlord/tenant names, inspection date |
| Rooms | Living areas, bedrooms, bathrooms, kitchens, storage rooms |
| Items | Floors, walls, furniture, appliances, doors, windows |
| Photos | Dated and labeled images of each room and item |
| Signatures | Confirmation from both parties for legal validity |
It’s also smart to make copies—one for the landlord and one for the tenant.
# 🧾 Rental Property Inventory Checklist – Netherlands
**Property Address**: [Insert Address]
**Landlord Name**: [Insert Full Name]
**Tenant Name**: [Insert Full Name]
**Date of Inspection**: [DD/MM/YYYY]
---
## 🛋️ Living Room
- Walls: [Good/Fair/Damaged]
- Ceiling: [Good/Fair/Damaged]
- Floor: [Wood/Carpet/Vinyl – Condition]
- Windows: [Condition, type, blinds/curtains]
- Doors: [Material, damage, lock condition]
- Light Fixtures: [Working? Number of bulbs?]
- Furniture (if applicable):
- Sofa: [Condition]
- Coffee Table: [Condition]
- Shelves: [Condition]
---
## 🍽️ Kitchen
<InArticleAd />
- Walls & Floor: [Condition]
- Cabinets: [Clean, intact?]
- Countertops: [Material, damage]
- Sink & Faucet: [Working properly?]
- Appliances:
- Stove: [Condition]
- Fridge: [Condition]
- Dishwasher: [Condition]
---
## 🛁 Bathroom
- Walls & Ceiling: [Any signs of mold or leaks?]
- Fixtures: Sink, Toilet, Shower/Bath [Condition]
- Tiles & Grout: [Cleanliness and condition]
- Mirror & Storage: [Details]
---
## 🛏️ Bedroom(s)
<InArticleAd />
- Bedroom 1
- Walls, Floor, Doors, Windows: [Condition]
- Furniture: Bed, Desk, Wardrobe, etc.: [List and Condition]
- Bedroom 2 (if applicable)
- Same format as above
---
## 📷 Photos Taken
Attach or reference filenames (or URLs if digital):
- Living Room: [IMG_001.jpg]
- Kitchen: [IMG_002.jpg]
- Bathroom: [IMG_003.jpg]
- Others: [...]
---
## 🗒️ Additional Notes
<InArticleAd />
- [Write down any agreed maintenance or unusual wear and tear]
- [Mention planned improvements or replacements]
---
**Landlord Signature**: _____________________ Date: ___________
**Tenant Signature**: ______________________ Date: ___________
💡 Tip: For long-term tenants, consider repeating this checklist annually to monitor condition changes.
Following these practices ensures the checklist serves its purpose fully:
Both the landlord and tenant should be present during the inspection to review and agree on all notes and photos.
Include dated and labeled digital images for clear evidence. Cloud storage or shared folders help with easy access.
Instead of writing “OK,” describe exact conditions: e.g., “minor scratch on dining table” or “discoloration on bathroom ceiling.”
Always provide a signed copy to both parties. If using PDF editors or digital signature platforms, store backups securely.
At Luntero, we help renters and property owners across the Netherlands access practical tools and guidance:
We don’t manage listings or require signups—just a clear, easy-to-use platform for your rental journey.
| Resource | Description |
|---|---|
| TemplateLab | 40+ move-in/move-out checklist templates |
| JANE Template | Editable rental inventory forms |
| FormsBank | Downloadable property checklist PDFs |
| Huurcommissie | Government guidance on deposit and condition disputes |
By using a thorough inventory checklist, Dutch landlords and tenants can enjoy a smooth move-in/move-out process, ensure transparency, and reduce the risk of conflicts—making rental agreements easier for everyone.
Looking for more templates? Browse our growing library in Luntero Resources.