LUNTERO
Find your way home in the Netherlands with 20,000+ rental listings at your fingertips!
© 2025 Luntero. All rights reserved.
LUNTERO
Find your way home in the Netherlands with 20,000+ rental listings at your fingertips!
© 2025 Luntero. All rights reserved.
Luntero
Easily handle deposit returns in Dutch rentals with this clear and professional refund form. Designed for both tenants and landlords.
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Ensure transparency and compliance with Dutch law using this security deposit refund template. Ideal for tenants and landlords managing end-of-tenancy formalities.
Discover verified rental listings and more legal tools at Luntero’s housing search portal. From Amsterdam listings to Utrecht rooms, we've got you covered.
A security deposit, or borg in Dutch, is a financial buffer paid by tenants at the start of a lease. It protects landlords from unpaid rent or property damage and is usually equal to one or two months’ rent.
In cities like Rotterdam or Eindhoven, where demand is high, landlords may request up to three months’ rent. However, anything beyond this might be considered unreasonable by Dutch courts.
Tenants have the legal right to have their deposit refunded within 14 days of ending the rental contract and returning the keys. Disputes often arise due to poor documentation or unclear deductions. That’s why a formal refund form is essential.
Dutch tenancy law has evolved to better protect renters. Here are some legal pointers:
| Legal Topic | Rule or Recommendation |
|---|---|
| Deposit Amount | Typically 1–2 months’ base rent (3 max, rarely justified) |
| Refund Timeline | 14 days post-key return (as of July 2023) |
| Deduction Rules | Only for actual damage or unpaid rent, must be documented |
| Inspection Requirement | Pre- and post-rental inspections recommended |
| Legal Help | Free tenant support available via !WOON and Huurteam Nederland |
When using platforms like Luntero, always read listing details, and verify deposit terms using the Compare Listings feature.
To avoid disputes and maintain transparency, your refund form should include:
| Section | Details |
|---|---|
| Parties Involved | Names and contact info of both landlord and tenant |
| Property | Full address and rental period |
| Deposit Summary | Amount paid and date of payment |
| Inspection Records | Dates, damage findings, and photos if available |
| Deductions | Itemized, with attached invoices or receipts |
| Refund Calculation | Original deposit - deductions = final refund amount |
| Bank Info | IBAN and account holder name of tenant |
| Signatures | Confirmation by both parties with dates |
Having all of these fields clearly outlined protects both sides and ensures fair handling.
# Security Deposit Refund Form – Netherlands
**Landlord Information**
- Full Name:
- Address:
- Phone:
- Email:
**Tenant Information**
- Full Name:
- Forwarding Address:
- Phone:
- Email:
**Property Details**
- Rental Address:
- Rental Period: From [Start Date] to [End Date]
- Rental Agreement Ref: [Contract ID/Date]
**Deposit Information**
- Amount Paid: €[Amount]
- Date of Payment: [dd-mm-yyyy]
**Property Inspections**
- Check-in Date: [Date]
- Check-out Date: [Date]
- Summary: [Brief description of property condition]
**Deductions**
| Description | Amount (€) | Supporting Document |
|---------------------|------------|---------------------|
| Wall Repainting | €[Amount] | Invoice #[ID] |
| Cleaning Services | €[Amount] | Receipt #[ID] |
| Unpaid Rent (May) | €[Amount] | Email Proof |
**Refund Calculation**
- Original Deposit: €[Total]
- Total Deductions: €[Total]
- Final Refund Amount: €[Total]
**Payment Details**
- IBAN: [NLxx BANK 0000 0000 00]
- Account Holder: [Tenant Name]
- Refund Date: [dd-mm-yyyy]
**Confirmation & Signatures**
Landlord Signature: ___________________ Date: __________
Tenant Signature: ____________________ Date: __________
You can also explore customizable templates from Genie AI for formal document creation.
Clear expectations and transparency make all the difference. Here’s how to handle refunds like a pro:
Need help understanding your refund rights? Visit our FAQ page or reach out via Contact.
At Luntero, we simplify your rental journey across the Netherlands. We list verified properties and ensure transparency in deposits and agreements.
Whether you're a tenant preparing to leave or a landlord drafting a refund, Luntero gives you the tools to make it fair and easy.
If you run into issues recovering a deposit, these services can help:
| Organization | Description |
|---|---|
| !WOON | Free tenant support & legal letters |
| Huurteam Nederland | Help with deposit recovery |
| Genie AI | Custom legal document templates |
| Government Housing Guide | Official policy on deposits and rentals |
By using this template and following best practices, you can protect your rights and ensure a transparent handover at the end of your rental contract—wherever you live in the Netherlands.
Looking for your next apartment or studio? Visit Luntero Search and explore listings with ease.